Virtual Front Office

A Stable, Skilled
Front Office —
Without the Hiring
Headaches

Patient calls, scheduling, transcription, and charting — handled by skilled virtual staff, fully integrated with your team and your EHR.

100%
Calls Handled
No missed calls
50+
EHR Integrated
Systems supported
40–60%
Cost Savings
vs. in-house staff
What's Included

Full Virtual Front Office Services

Everything your front desk does — handled by trained virtual staff who know your EHR, your protocols, and your patients.

📞

Inbound & Outbound Calls

Every patient call answered promptly — appointment requests, insurance questions, referral follow-ups, and general inquiries.

📅

Scheduling & Rescheduling

Appointments booked, confirmed, and rescheduled directly in your EHR — no double-entry, no missed slots.

📝

Medical Transcription

Accurate clinical transcription delivered within turnaround SLAs, integrated directly into your documentation workflow.

📋

Charting & Documentation

Chart prep, encounter summaries, and post-visit documentation handled so providers can focus on patient care.

Insurance Verification

Real-time eligibility checks before every encounter — co-pays, deductibles, and prior authorization requirements confirmed upfront.

📊

Reporting & Quality

Monthly performance reviews tracking call response times, patient satisfaction, scheduling accuracy, and admin efficiency.

💡 Why Virtual?

REL1EF VFO vs.
In-House Staff

A full-time front desk employee costs $35K–$50K/year before benefits and turnover costs. REL1EF's virtual team delivers better coverage at a fraction of the price.

💰
40–60% lower cost than in-house front desk staff
🔄
Zero turnover risk — no recruiting, no training gaps
📈
Scale up or down instantly — no long-term headcount commitment
🔗
Trained on your EHR, your protocols, your patient base
Annual Front Office Cost Comparison
In-House (salary only)$42K+
In-House + Benefits + Turnover$58K+
REL1EF Virtual Front Office~$22K
Costs vary by hours, scope, and practice size. Contact us for a custom quote.
Our Process

How We Integrate With Your Practice

Four steps from first call to fully operational virtual front office.

01
Workflow Assessment
We map your front office operations and identify where virtual support has the highest impact on patient experience and admin efficiency.
02
Team Assignment
Virtual staff trained specifically on your protocols, EHR system, insurance panels, and patient communication standards.
03
Patient Call Management
All inbound and outbound calls, patient information collection, scheduling, and follow-ups handled seamlessly.
04
Ongoing Optimization
Monthly reviews: call response times, patient satisfaction scores, scheduling accuracy, and admin efficiency metrics.
Get Started

Ready to Stabilize
Your Front Office?

Start with the free A/R recovery trial to see our work firsthand — or contact us directly about virtual front office services.

HIPAA compliant · BAA signed before access
Works with 50+ EHR systems
No long-term contract required
Request a VFO Consultation
🔒 HIPAA compliant · BAA signed before any data access
Revenue Calculator

Revenue Upside Calculator

See how much more your practice could earn with REL1EF handling billing, OON negotiation, and A/R recovery.

6% flat rate — no setup fees, no surprises
OON recovery on contingency — no win, no fee
65% avg recovery rate on aged A/R claims

Revenue Upside Calculator

Select your specialty and billing situation

Your Specialty
Current Billing Situation
Monthly Collections $80,000
Current Billing Cost 6%
Current A/R Over 90 Days $45,000
OON Revenue % 20%
Current Annual Billing Cost
$57,600
Estimated A/R Being Lost
$29,250
Estimated recoverable from aged claims
REL1EF Annual Cost (6%)
$57,600
OON Recovery Upside
$67,200
Estimated additional OON recovery
Your estimated total annual upside with REL1EF
$96,450
Cost savings + A/R recovery + OON negotiation combined
Estimates based on average client results across REL1EF's portfolio. Actual results vary by specialty, payer mix, and claim history. Schedule a free analysis for your exact numbers.
Start Free A/R TrialCall Us